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Guidance Notes

(Last updated 08th December 2005)

Here are rules and policies that the club has adopted over the years that hitherto have not been written down. Most are old Committee decisions. Whilst not having the status of the Constitution, they may be found useful as guidance notes. They were approved by the Committee Meeting of 13 Dec 2000 except where new decisions are shown.

1. MEMBERSHIP

1.1 The annual membership shall be £12.

1.2 New members joining for the next year prior to January (but not earlier than 1 November) shall be considered full members from the date of joining.

1.3 Lapsed members who wish to rejoin in the year of lapse must pay the full membership fee.

1.4 The membership fee for new members after January shall be £1 per month remaining in the year, from the first day of the month of joining.

1.5 Should an AGM decide to change the subscription rate, the new rate will become effective immediately but not retrospectively (Committee decision, Feb 2001).

2. MEETING FEES

2.1 The meeting attendance fee may be waived for members giving the talk, demonstration or part of a talk or demonstration.

3. VISITORS

3.1 Visitors may attend up to two meetings for the usual meeting fee. Thereafter they shall be expected to join.

4. THE SHOW

4.1 Whilst due caution must be made by the organisers of the show to avoid a loss, it is not the policy of the club to make a profit out of the show.

5. THE COMMITTEE

5.1 The first Committee Meeting after the AGM normally allocates job titles to Committee Members, other than the elected Chairman, Secretary, Treasurer and Membership Secretary.

5.2 It is normal practice that many non-committee members have specified jobs as if they were on the Committee. They should be recognised as such in official listings.

6. THE PRESIDENT

6.1 There is no official recognition of President in the Constitution.

7. HONORARY MEMBERS

7.1 Honorary members (who pay no subscription but have full membership status) may be elected by the Committee from time to time and a list should be retained by the Membership Secretary.

8. HOT KEY MAGAZINE & COVER DISKS FOR VISITORS?

It was decided at the Committee Meeting of 12th February 2003 that visitors should pay £1 for back issues of Hot Key magazines (not the issue published on the day of that meeting, which would be free). Cover Disks should be paid for by visitors at the rate of £1 each, including the issue on the day of the meeting.

Please send additions, amendments and objections to the Chairman for consideration by the Committee.